Ottawa police investigate after private homicide report shared in mass email

Ottawa police say they're investigating how aninternal document about a Saturday night homicide that included the personal information of witnesses ended up being shared in a mass email.

Police foundaman dead ina hotel room at theResidence Inn by Marriott on 1172 Walkley Rd. around 11:00 p.m.

A 24-page document on the homicide wasreleased Sunday morning to nearly 200 email addresses, including those belonging to members of the media and City of Ottawa officials.

It contained the names of witnesses, their statements and their personal information, as well as details of the alleged homicide.

The document was recalled shortly after and police asked those who received thereport todestroyor delete it.

The report was sent out due to "human error," Ottawa Police Service Chief Charles Bordeleau said Sunday afternoon.

"It's obviously something we are not pleased with," he saidby phone.

Ottawa Mayor Jim Watson told reporters Sunday a breach like this is not acceptable and he would be speaking to Bordeleau about what happened and what's being done to avoid it happening again.

Could jeopardize safety

Insp. Patricia Ferguson, from the major crime unit,said the information contained in the document could potentially jeopardize the safety of individuals and communities.

She said police have notified the people identified in the report about its mistaken release, and have conducted a risk assessment regarding their personal safety.

It has the potential tocompromiseour ongoinginvestigation.- Insp. Patricia Ferguson

Police have also launched an internal investigation that will look into how the report was sent out, Ferguson said.

"It has the potential tocompromiseour ongoinginvestigation," she said.

"It's something that we will be taking a look at and limiting the impact as much as possible on the investigation so that it doesn't impact it any further than it has already."

As of 6 p.m. Sunday, no arrests hadbeen announced inrelation tothe homicide.

Ottawa police's major crime unit is continuing to investigate.

Questions of data protection

Former Ontario privacy commissioner AnnCavoukiansaid more could have been done to protect the data contained in the document.

She said encrypting the information, or even adding a password to thePDFfile,would have prevented the documentfrom being inadvertently shared.

"Privacy and security by design is all about proactively embedding much-needed privacy protective measures into your operation," she said. "So when accidents happen and they will you're covered."

Those affected by the release of the document, such as the witnesses named in the report, have the option of filing a complaint with the provincial or the federal privacy commissioner,Cavoukianadded.

Incident in Saskatchewan

A similar incident happened last month in Saskatchewan, when the Regina Police Service inadvertently sent a mass email containing awatch commander's logthatincluded personal information.

Regina policereached out to that province's information and privacy commissioner following the privacybreach, which the force's chief also chalked up to human error.

Ferguson said the Ottawa Police ServicemaynotifyOntario's privacy commissioner if the internal investigation finds it is warranted.

When asked about the breach Sunday, Mayor Jim Watson saidhe'd be keeping a close eye on theresults of the OPS investigation.

"My biggest issue is making sure this doesn't happen again," Watson said. "Because obviously, a breach of this kind of privacy has ramifications and is obviously not acceptable."

With files from Leah Hansen and Joanne Chianello